ST. THERESA SCHOOL BOARD OF EDUCATION
October 21, 2002 Meeting
(Attendance sheet attached to archive hard copy of
minutes)
Opening prayer – Msgr. Richardson
Approval of September minutes – approved by
consensus
Ø Will now be posted on
website on school board page
Chairperson’s Remarks – Dan Bates
Ø Chairperson meeting
regularly with Msgr. and Sister B.
Ø With new Constitution and
Bylaws, Executive Committee now comprised of Pastor, Principal and Board
Chairperson
Ø New committee formed:
Strategic Planning and Policy Committee
o
Comprised
of current year officers
o
To
compile official STS policy handbook and review policy action areas for each
year
Ø Called To Govern –
o
Directives
on how diocesan boards should work
o
Copies
to be distributed to Board members
o
Operating
committees within school fall under School Board or Pastoral Council
Ø Moving Smart Money/Home
School – Fundraising efforts under Development Committee;
o
will
report to them
o
Still
operate autonomously, maintain separate operating budget, etc.
§
S.
Kreysar point of contact for Home School
§
P.
Barbush point of contact for Smart Money
o
Need
to move larger Home School purchases (fixtures, etc.) into Board budget as line
items
Ø Race for Education –
Scheduled for 2003 calendar year
o
Moving
this fund-raiser to Development, with help from Technology and Marketing
Committees
o
Tentatively
set for September 2003
Information distributed from Marie Roof
Ø Overview of work done by
Board in 2001-2002
Ø Marie’s report attached to
copy of these minutes
Ø STS Student Council
comprised of 7th and 8th graders, elected by peers
Ø Other current officers
introduced:
o
Lauren
Polacheck, vice-president,
o
Laurel
Montecalvo, secretary;
o
Rachel
Marchand, treasurer;
o
Kevin
Braun, attendance clerk
Ø Classroom representatives:
o
Ali
Ryan and Quintin Gabler (7A);
o
Alyssa
Diminick and Kailey McGuire (7B);
o
Brendan
King and Caitlin Kaufold (7C);
o
Meg
Clark and Steven Costa (8A);
o
Marisa
Beauduy and Danny Hocker (8B)
Ø Initiated after 1st
school year mass
Ø Meetings every other
Thursday
Ø Organizes dances, Red Ribbon
Week, prayer services, spirit week, spring kickball tournament, festivities for
St. Nicholas Day, Valentine’s Day, St. Patrick’s Day, Easter
Ø Assists administration at
Back-to-School Night, Information Night, New Families Ice Cream Social
Ø Faculty advisor – Mrs.
Michelle Banks
Ø Student Council offers to
assist Board in any projects they may have
Principal’s Report – Sr. Bernadette
Ø See attached report
Ø Teachers, staff at school to
receive ID cards
Assistant Principal’s Report – Mrs. McMullin
Ø PALs – 1st
meeting September 24
o
Roles
defined
o
Next
meeting tomorrow night
Ø 1st Monday
lecture series – approx. 90 parents attended
Ø 1st Lunch bunch
held earlier this month
Ø Assembly today – Holocaust
survivor Well received by students
Finance Report – Dan Brown
Ø See attached report
Teacher’s Representative Report – Mrs. Forr
Ø Faculty thanks Home School
for ITBS sundae party
Ø Bulletin boards appreciated
Ø Walk for Hunger held
recently
Ø Students excited about
Halloween activities
Home School Association Report – Annmarie Vittor
Ø Next assembly re author of
Elvin The Elf
Ø Directories distributed
Ø Entertainment Books
currently being sold
Ø Citrus Sale in December
Ø 1900 subs sold – pick up
later this month
Ø Muffins with Mom – November
19
Committee Reports
Ø Development – Pam
Barbush/Stephanie Kreysar
o
Committee
met October 9
o
Estimate
$80,000 total targeted income for year
o
Annual
appeal coming up
o
Golf
tourney netted $5600 – much larger than expected
o
Service
directory in the works
o
Grant
writing – 4-5 being looked at now
§
Whitaker
Center as one example
§
Consideration
given to hiring grant writing company
o
Consideration
of bequest and memorials committee
o
Gala
kick-off meeting earlier this month
§
April
12
§
Reduced
ticket prices – $85/single ticket; $150/couple - Hope to increase attendance
o
Probability
that Gala won’t be held every year
§
Over-exposure
§
Burn-out
§
Focus
Group established to determine how to replace Gala fundraiser
o
Talk
re using part-time development person
o
Committee
chairs meeting with Trinity development director next week to brainstorm
Ø Teacher Liaison – Faith
Curran/Livvy King
o
Met
recently with teacher reps
o
Dave
Stewart also present to fine-tune work order process
o
Phone
system being addressed
o
Preliminary
work underway on school nurse issue
o
Inclinator
issue also being addressed
Ø Marketing – Therese Hills
o
1st
meeting last week
o
Delineation
of roles of marketing committee v. publicity, etc.
o
Primary
activities for year discussed
§
Information
Night
§
Forecast
school enrollments more accurately
§
Targeted
mailings to specific age mailings
§
Update
Parents’ Handbook
§
Assembly
and distribution of information packet for
§
incoming
callers, plus follow-up by Board members
§
Advertising
– e.g Central Penn Parent issue re preschools
o
Discussion
re submitting information to Patriot, Catholic Witness, etc.
o
Subcommittee
to handle that this year comprised of Julie Walker, Lori Diminick, Livvy King .
. . send info to them
Ø Day Care – Kathy Grogan
o
Enrollment
at maximum
o
Looking
for high school/college age student to work part-time with After School Program
Ø Technology – Rick Long
o
Meeting
October 10
o
Technology
Plan reviewed and updated
o
Plan
to be used by R. Emerick at Diocesan meeting
o
Anticipate
$8000 allocation from Link-to-Learn this year
§
Use
for data projector, scan converters, HP printer
o
Firewall
and web filtering software being installed by systems engineer at no charge
o
Work
night this Thursday
o
Budget
expenditures reviewed
o
School
video options discussed – i.e., producing video within school Options being
reviewed for probable action
Old Business –
Ø Question re new lunch
program
o
Being
well received
o
Salad
option popular with many students
New Business –
Ø Octoberfest – Kathy
Grogan/Livvy King
o
Thanks
to them from Board
o
Preliminary
financial report distributed (report attached)
o
Profit
made
o
Need
to set up permanent Octoberfest Committee
o
Look
to find chair by first of year
Ø Commendation to
administration and staff re Middle States Report
o
Copies
to be distributed to Board members
Ø Anticipate Catholic Schools
Week Information Night for January 27
Comments by Monsignor
Ø Coffee and Donuts after
Sunday Mass
o
Parish
groups to take turns hosting it
o
School
Board will be included
Ø Plan to host Sunday of
Catholic Schools Week if possible
Closing Prayer – Msgr. Richardson